St Mary's Church Temple Balsall

Our Data Privacy Notice

17 May 2018

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

The PCC of St Mary’s, Temple Balsall is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

 

3. How do we process your personal data?

The PCC of St Mary the Virgin, Temple Balsall complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To display on the church noticeboard any rosters connected to running the activities of the church;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at St Mary’s and occasionally in the Diocese.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

 

6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of St Mary’s, Temple Balsall holds about you;
  • The right to request that the PCC of St Mary’s, Temple Balsall corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Mary’s, Temple Balsall to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Data Policies

 

 

13 September 2018

 

Retention Policy

Subject Access Request Policy

Data Breach Policy

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

Policies designed to comply with the General Data Protection Regulation, 25 May 2018

 

Retention Policy

Aim: The PCC of St Mary’s Temple Balsall will care for all personal data and associated papers for as long as they are needed and when appropriate will then remove that data in a safe and secure way.

Data is held on the computer and each record is reviewed with the Vicar every January and then either deleted or retained for up to five years, depending on whether there has been any meaningful connection.

Gift Aid records and financial records are retained for seven years after the last donation or transaction.

Electoral Roll information is kept for six years after which time the Parish may destroy it or may choose to store it safely.

Information recorded on the Parish Registers will never be destroyed.

We follow the advice given in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website[1].

 

Subject Access Request Policy

Aim: The PCC of St Mary’s Temple Balsall will ensure that data subjects may see their own records on request, generally without payment of a fee and always on production of a clear form of identification by the subject.

Information is largely on the church database, with details easily extracted. Details on other parish records will all be made available to view.

The right of data subjects to have their data corrected or deleted, will be honoured within three weeks, subject to any legal requirements (e.g. where there are financial or Gift Aid issues).

 

Data Breach Policy

Aim: The PCC of St Mary’s Temple Balsall will act immediately any breach of data protection becomes apparent.

The Vicar and the Diocese will first be informed, as well as the data subjects and the police, as appropriate. After investigation, steps will be taken to ensure that a breach is unlikely to occur again.

 

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Data Breach Policy

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

Policies designed to comply with the General Data Protection Regulation, 25 May 2018

 

Retention Policy

Aim: The PCC of St Mary’s Temple Balsall will care for all personal data and associated papers for as long as they are needed and when appropriate will then remove that data in a safe and secure way.

Data is held on the computer and each record is reviewed with the Vicar every January and then either deleted or retained for up to five years, depending on whether there has been any meaningful connection.

Gift Aid records and financial records are retained for seven years after the last donation or transaction.

Electoral Roll information is kept for six years after which time the Parish may destroy it or may choose to store it safely.

Information recorded on the Parish Registers will never be destroyed.

We follow the advice given in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website[1].

 

Subject Access Request Policy

Aim: The PCC of St Mary’s Temple Balsall will ensure that data subjects may see their own records on request, generally without payment of a fee and always on production of a clear form of identification by the subject.

Information is largely on the church database, with details easily extracted. Details on other parish records will all be made available to view.

The right of data subjects to have their data corrected or deleted, will be honoured within three weeks, subject to any legal requirements (e.g. where there are financial or Gift Aid issues).

 

Data Breach Policy

Aim: The PCC of St Mary’s Temple Balsall will act immediately any breach of data protection becomes apparent.

The Vicar and the Diocese will first be informed, as well as the data subjects and the police, as appropriate. After investigation, steps will be taken to ensure that a breach is unlikely to occur again.

 

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Churches Together Joint Events

St. Peter's Church of England. Balsall Common

St. John Baptist Church of England, Berkswell

St. Mary's the Virgin Church of England, Temple Balsall

Methodist Church Balsall Common

Blessed Robert Grissold Catholic Church, Balsall Common

St. Swithin's Church of England, Barston

 

 

The member churches join in a wide range of regular activities together, including the regular events below.

 

Each Month On the first Saturday in each month Coffee Together is held in Jubilee Centre, Station Road (access library car park) from 10.30am - 12 noon.    All are welcome.

 

 

 

 

LENTEN BREAKFASTS

Organised by Churches Together in Balsall and Berkswell

 

The Breakfasts are a series of Talks and Discussions that have been developed jointly by the six churches in Churches Together in Balsall and Berkswell.  They are held in the Methodist Church Hall on Saturday mornings of Lent.  The first of the Breakfasts will be held on Saturday 9th March 2019.

The Breakfasts have established themselves in the village as a lively intelligent forum.  Themes are taken for which straightforward answers are not available.  The intention is to encourage people to think through the difficulties and so to strengthen a religious faith in their ordinary daily life.  They are enjoyed equally by people who attend one of the churches, as well as by many others who are not church members.  

Breakfast begins at 8.30 am and consists of cereals, croissants and tea or coffee.  At 9.00 am, after a short introduction, the Guest Speaker introduces the theme for the session and usually speaks for about 20 minutes.  The meeting is then thrown open for discussion, and a Question and Answer session ensues.  The discussion will close no later than 9.45 am to allow the hall to be cleaned and cleared by 10.00 am.

There is a small charge of £2.00 for the breakfast and the surplus after deduction of costs will go to a mutually agreed charity.

So why not put these dates in your new diary

and come along and enjoy the discussion. 

You will be very welcome

 

For information about Churches Together events please contact Hon Sec Claire Laland on This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

 

CHURCHES TOGETHER

IN BALSALL AND BERKSWELL

 

LENTEN BREAKFASTS 2019

9th March – 6th April

 

“BIG QUESTIONS”

 

 

All of us, if we are at all reflective, will have asked fundamental questions relating to the meaning of our existence: Who am I?  What am I?  Where am I going?  There is no single answer to these questions as the fact of myriad religions, spiritualties and philosophies attest.  For some, seeking certainty in an uncertain world, the multiplicity of responses is a source of anxiety.  For others, it is an expression of the boundless variety of personal, social, cultural and historical experience.  In the modern West, a rational and scientific understanding of the world has acquired huge prestige and has undoubtedly contributed to huge advances in our understanding of the world and human welfare.  Stephen Hawking’s recent book Brief Answers to Big Questions demonstrates several ways in which this has been true.  However, as the novelist and thinker Marilynne Robinson argues in her book Absence of Mind, a wholly rational and scientific understanding “threatens to exclude from the world much that is best in it, and much that is essential to our humane understanding of it.”  The relationship between science and religion, the nature of human experience, the sources of morality, the problem of suffering and humanity’s ultimate destiny are just some of the ‘Big Questions’ that invite mature thought and discussion.

 

Saturday 9th March  - Do we have a ‘soul’?

Speaker: Dr Sue Chetwynd

 

Dr Sue Chetwynd is a philosopher by training, who has spent her academic life teaching professional ethics in the fields of business studies, engineering and medicine.  She has been a member of the Teaching Engineering Ethics Group of the Royal Academy of Engineering, and has served on an NHS Research Ethics Committee, as well as currently being a member of the Clinical Ethics Forum for a local hospital.  Her publications include articles on conjoined twins, with Mark Bratton, and the right to die, as well as a contribution to God, Ethics and the Human Genome (published by Church House Publishing).  Sue is an active member of her local church.

 

Abstract - Being primarily a philosopher, it might not surprise you to know that Sue thinks the answer to this question depends on what we mean by a soul.  Sue will be considering views of the soul held by philosophers ancient and modern, the Christian church and the Bible.  All raise questions, and perhaps none of them is unproblematic.  Sue will try to navigate through them and draw at least some conclusions!

 

Saturday 16th March - Should we build intelligent machines?

Speaker: Revd Dr Mark Bratton

 

Mark is Rector of St John Baptist Berkswell and an Associate Fellow of the Warwick University Medical School where he teaches medical ethics and law on a sessional basis.  He is the Bishop of Coventry’s Adviser on Medical Ethics and a member of the General Synod of the C of E.  Mark thinks of himself as a sort of ‘public theologian’, that is, trying to speak to the world both with Christian integrity and practical wisdom.

 

Abstract - We live on the cusp of a technological revolution in Artificial Intelligence (AI).  Self-driving cars, powerful intuitive computers, synthetic biological interfaces are signs of what is to come.  The benefits for humanity could be enormous, educationally, medically, occupationally etc.  But there are potential dangers also.  The misuse of powerful technologies could be catastrophic.  Were ‘machines’ to become conscious, would their values align with or diverge from ours, and how would/should we respond if they did?  Mark will consider whether the biblical and Christian traditions can help us to address these issues with integrity and wisdom.

 

Saturday 23rd March - Where does morality come from?

Speaker:  Dr Steve Wigmore

 

Steve studied mathematics and philosophy at the University of Warwick. His PhD at Warwick focussed on the remarkable Ethical Theory of Max Scheler, a leading early 20th Century Phenomenologist. Steve is an Anglican Christian, with a keen interest in how History, Theology, Ethics, Politics and Culture combine to create the world we live in. He is currently training as a Chartered Accountant at National Grid PLC based in Warwick, and previously worked for the Diocese of Coventry with their Listed Buildings Committee, the DAC (which he hopes you won’t hold against him!).

 

Abstract - Steve will look at questions including - Is religion or God necessary for morality? Is there a 'natural' morality that comes from our evolution? Or is morality just socially constructed? Drawing on Max Scheler and other philosophers and theologians Steve will try to shed some light on these difficult questions.

 

Saturday 30th March   - Why do bad things happen to good people?

Speaker: Stig Graham

 

Stig (and yes, that is his real name) has been a metallurgist (lead smelting and iron making), a database designer, ordained as a priest in the Church of England (Middlesbrough) and spent 20 years as a hospice chaplain (Teesside and Myton).  Whilst wondering why life is filled with parentheses Stig is passionate about science, faith and caring for those in spiritual pain.

 

Abstract - Using case histories and examples, Stig will explore some of the many responses people have offered to explain why life, God or the universe has failed them, betrayed them or just let them down.  Stig will offer some of the classic Christian responses to this question which can still be heard to this day.  And then invite you to offer your own ideas.

 

Saturday 6th April - Has science ‘disproved’ religion?

Speaker: Revd Alan Bayes

 

Alan is currently Chaplain to the Whitgift School in Croydon.  After a curacy in Taunton, he was Chaplain to the College of SS Hild and Bede in the University of Durham and then Vicar of Penllergaer with Pontlliw in the Diocese of Swansea and Brecon.  He has been interfaith advisor to the Bishops of Durham and Swansea and Brecon respectively.  Before Alan trained for ordination, he studied Physics at Imperial College, London followed by postgraduate work in Astrophysics at University College, London. 

 

Abstract - Drawing on his background in both science and theology, Alan will challenge the ‘conflict’ model that has dominated modern thinking about the relationship between science and religion.  He will challenge the false presumption built into the title of this talk.  With reference to the spurious claims of New Atheists, such as Richard Dawkins, he will point out that the scientific enterprise is itself ‘fiduciary’, assuming the intelligibility of the universe, with its method inductive and its findings provisional.  Indeed, Alan will suggest that only a religious worldview can provide the preconditions of an intelligible science.  

 

 

 

For further  information about Churches Together in Balsall and Berkswell please contact the  Honorary Secretary: Canon Claire Laland, email contact: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

 

 
 

 

 

 

 

 

 

 

 

Electoral Roll Privacy Notice

  


ELECTORAL ROLL PRIVACY NOTICE

Who are we?

St Mary the Virgin, Temple Balsall is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

 

Why do we process your personal data?

We use the personal data you provide on the electoral roll application form to enable us to manage, maintain and publish the electoral role in accordance with Church Representation Rules (CRR) to:

  • determine eligibility for attendance and participation at the Annual Parochial Church Meeting and for election to the Parochial Church Council deanery, diocesan and general synods where applicable;
  • calculate the number of representatives who may be elected to each of these synods in the following year;
  • undertake a review and revision of the electoral roll as necessary; and
  • publish your name and address, by exhibiting the roll in the parish church or the church website.

What is the lawful basis for processing your personal data?

  1. Processing for the purpose of determining eligibility, creating the electoral roll and use of the roll to calculate numbers for election to synod is necessary for compliance with a legal obligation. The processing is a statutory requirement imposed by the Church Representation Rules, which means that you must give us this information if you want to be included on the electoral roll.
  2. Processing for the purpose of determining eligibility and creating or revising the electoral roll is carried out in the course of our legitimate activities, as this relates solely to members the Church of England in connection with its purposes.
  3. Processing for the purpose of publishing the electoral roll relates to personal data which are manifestly made public by the data subject. When you apply to have your name added to the church electoral roll, the automatic legal consequence as stated in the CRR, (Part I Formation of the Roll 1(8) and Revision of Roll and Preparation of New Roll 2(1), 2(3) and 2(7)) is that your name and address will be published, and by submitting your application form you are making that data public.

Sharing your personal data

Your personal data will be shared within the institutional Church of England and with the general public.

 

How long do we keep your personal data?

We keep your personal data for 6 years after a complete review of the electoral roll.

Your rights and your personal data

Unless subject to an exemption you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which we hold about you;
  • The right to request that we correct any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data be erased where it is no longer necessary for us to retain such data;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
  • The right to object to the processing of your personal data for direct marketing and to have that processing stopped;
  • The right to lodge a complaint with the Information Commissioners Office.

Contact Details

Parish Office, St Mary the Virgin, Old Hall, Temple Balsall, B930AN

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.         

 

Services/Events Diary


Regular Sunday Services

 Parish Eucharist 10am each Sunday Morning
 Family Eucharist 10am last Sunday of the month
 Sunday School 10am second Sunday of the month

 

Special Services and other events

Marriage Sunday - inviting all couples who have been married here Sunday 24th February 10 a.m.
Year 3 Bible Presentation by The Bishop of Birmingham Thursday 28th February 9 a.m.
 Ash Wednesday Eucharist  Wednesday 6th March 7 p.m.
 Lent mid-week Eucharist (followed by light lunch)  Wednesday 13th March 11.30 a.m.
 Lent mid-week Eucharist (followed by light lunch)  Wednesday 20th March 11.30 a.m.
 Lent mid-week Eucharist (followed by light lunch)  Wednesday 27th March 11.30 a.m.
 Mothering Sunday Eucharist  Sunday 31st March 10 a.m.
Lent mid-week Eucharist (followed by light lunch) Wednesday 3rd April 11.30 a.m.
Lent mid-week Eucharist (followed by light lunch) Wednesday 10th April 11.30 a.m.
Palm Sunday Eucharist (meet in Old Hall) Sunday 14th April 10 a.m.
Holy Week Eucharist Monday 15th April 11 a.m.
Holy Week Eucharist Tuesday 16th April 11 a.m.
Holy Week Eucharist Wednesday 17th April 11 a.m.
Maundy Thursday Eucharist

Thursday 18th April 7 p.m. 

Good Friday An Hour by the Cross Friday 19th April 2pm - 3 p.m.
Easer Vigil Saturday 20th April 8 p.m.
Dawn Eucharist, Churches Together  Sunday 21st April  Time to be confirmed
Easter Eucharist Sunday 21st April  10 a.m.
Knight's Templar Annual Service Sunday 21st July 3 p.m.
Heritage Weekend  

 

Services and other events, other than Sunday

 

 School Service in St. Mary's Church

  

 9 a.m. every Thursday
Holy Communion Service in Lady Katherine Housing and Care 11am. every Thursday

 

Workshops for Children ( young & old! )

 Held in the Old Hall Between 10 a.m. and 11 a.m

 

 
Messy church - messy play for babies and toddlers

25th January

29th March

17th May

21st June     

Good Friday Children's Workshop

19th April 10.30 - 12 Noon

 

 

 


The Foundation of Lady Katherine Leveson
Registered Charity no. 1146710
Temple Balsall, Knowle, Solihull, West Midlands B93 0AN

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